Administrative Assistant III

School or site: Southside Elementary

Administrative Assistant III

Location: Southside Elementary

Cost Center: Southside Elementary

Hours Per Day: 7.5

Contract Months: 11

Days Posted: 5

Posting Closing Time: 4:30 PM

Title I: No

Require Test: Yes

Testing Information: Testing Information

High School Diploma/Equivalent: Yes

Salary Lane: 09X

Salary Schedules: Salary Schedules

SALARY SCHEDULE: SSP-9

COST CENTER: DISTRICT-WIDE

QUALIFICATIONS:

• Associates Degree in a business related field or a minimum of 5 years general office experience
• High School Diploma
• Receive a minimum score of 90 on the Microsoft Word test.
• Demonstrate ability to compose and format general correspondence by completing a writing exercise during the interview.
• ESD proficiency preferred
• Excel proficiency preferred
• Able to organize and work independently with speed and accuracy and ability to work under stress and meet pressing deadlines.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to perform highly responsible duties necessary to support the school or District.
• Knowledge of the organization, operation, program and goals.
• Knowledge of federal, state and District rules, regulations and policies.
• Strong organizational skills with ability to prioritize and respond timely and accurately to deadlines.
• Ability to maintain confidentiality.
• Considerable knowledge of office practices and procedures and operation of office equipment.
• Excellent oral and written communication skills.
• Effective use of business mathematics.
• Ability to exercise independent judgment in assigned duties and deal effectively with District personnel, outside agencies and the general public.
• Knowledge of computer programs including, but not limited to, Microsoft Word, Excel and Microsoft Publisher. Ability to schedule time and to handle multiple tasks in stressful situations.

REPORTS TO:

School Principal or designee
District Administrator

JOB OBJECTIVE:

To perform the duties and responsibilities of the position to ensure the efficient and effective operation of the office.

SUPERVISES:

N/A

PERFORMANCE RESPONSIBILITIES:

• Responsible for overall administrative support of the cost center head and office staff.
• Perform those duties that ensure a high order of administrative efficiency and employee responsiveness.
• Independently compose and type routine correspondence
• Assist in training and supervising any clerical personnel as directed by supervisor.
• Maintain complete and accurate payroll records as assigned.
• Complete all site-based Human Resource related paperwork related to hiring, evaluations, transfer, and termination of personnel.
• Prepare contracts, invoices, supplements, additional duty days, work orders, and other paperwork as necessary.
• Obtain substitute teachers using automated sub placement system (School-based Admin. Asst’s only) and obtain substitute classified subs as needed.
• Respond to inquiries and concerns from parents, customers, etc. in a timely manner.
• Maintain daily appointment calendar for supervisor, scheduling appointments and meetings.
• Assemble a wide variety of information and data and assist in the preparation of reports and records.
• Coordinate school or cost center events.
• Prepare agenda items or materials for meetings as assigned.
• Maintain a variety of files and records including personnel files.
• Keep supervisor informed of potential problems and unusual events.
• Use positive and effective interpersonal communication skills.
• Maintain confidentiality.
• Maintain a courteous and professional manner.
• Maintain positive effective working relationships with District / school personnel and coworkers.
• Participate in training to update and increase skills.
• Screen incoming telephone calls and refer to appropriate staff.
• Order and maintain office supplies.
• Report to work regularly and on time.
• Demonstrate initiative in the performance of assigned responsibilities.
• Perform assigned bookkeeping duties.
• Submit accurate reports in a timely manner and maintain all appropriate records.
• Complete assignments with minimum supervision.
• Oversee operation and maintenance of office equipment reporting malfunctions for necessary repairs.
• Receive and distribute mail.
• Demonstrate support for school or department and District goals and priorities.
• Perform other incidental tasks consistent with the goals and objectives of this position.

PHYSICAL REQUIREMENTS:

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT:

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be those established by the District.

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Job Description Supplement No. 05