About the role
JOB SUMMARY
Responsible for routine work distributing mail, materials, and equipment throughout the County; maintains a pickup and delivery schedule throughout the County in keeping with established procedures; performs light to medium physical labor lifting and carrying items associated with mail, supplies, and other items; performs clerical-related functions when not engaged in courier activities.
STARTING SALARY: $20.40 hourly/$42,432.00 annually
CORE COMPETENCIES
Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals
JOB SPECIFIC COMPETENCIES
Knowledge of general office practices and procedures.
Knowledge of English grammar, punctuation and spelling.
Ability to maintain files and records.
Ability to follow oral and written instructions.
Ability to prioritize work.
Ability to perform other clerical duties such as filing, answering the phone, and compiling figures for routine reports.
Ability to use general office equipment and to perform basic operations on data processing equipment.
Ability to type.
Ability to use a computer and related software.
REPRESENTATIVE DUTIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
Sorts mail, parcels, and other materials according to delivery routes and schedules and breaks down and repackages bulk quantities of mail for appropriate distribution.
Makes pickups and deliveries at pre-determined locations throughout the County in accordance with department policy either on foot or utilizing a Clerk vehicle.
Operates office equipment such as adding machines, copiers, telephones, shredders, and postage meters and mail folders, sorters, and inserters.
Performs basic operations on data processing equipment and other clerical duties such as photocopying and ordering and issuing supplies.
Performs simple computations and verifies figures.
Provides assistance to staff and public as required.
Updates system for tracking of utility mail and undeliverable and/or returned mail.
Maintains logs and records of equipment, inventory, costs, services performed, documents received, and charges to be assessed.
Reviews forms, documents and other materials for accuracy and completeness.
Trains, provides guidance, and reviews work of others for completeness and accuracy.
Maintains postage tracking expenditures for multiple Clerk departments and County agencies.
Determines priorities, schedules and assigns work as required.
Solves problems within the team related to work assignments.
Provides hands-on advice and assistance on work processes, best practices and subject matter expertise to subordinates.
Supervises and trains assigned staff.
Performs other duties as needed, including those performed by subordinate fiscal, financial, and/or clerical staff.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Graduation from high school or possession of a GED Certificate, three (3) years of clerical experience, and possession of a valid driver’s license.
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
Possession of a valid driver's license.
PHYSICAL DEMANDS
The work requires light to medium physical labor including walking, climbing steps, lifting up to 50 pounds, standing for extended periods of time, kneeling, reaching, bending, pushing, pulling, stretching, and operating a motor vehicle.
WORK ENVIRONMENT
Work is performed both indoors and outdoors in all types of weather conditions. Work is performed in an environment with heavy equipment and machinery that could result in bodily harm to coworkers and others. This position is fully on-site and requires regular presence in the office.
JOB CLASS
Classified - An employee who is appointed to a full-time classified position (including reduced hour position) and not identified as an unclassified employee. Classified employees obtain appeal rights upon successful completion of their initial probation
CAREER PATH
Mail Processor III
Manager
Senior Director
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.