Procurement Compliance Analyst

This is highly responsible professional work specializing in procurement compliance operations for the City of Tampa. The position focuses exclusively on ensuring all purchasing activities adhere to established laws, regulations, and policies while serving as the gatekeeper of ethical and legal procurement practices within the municipal government.

Under general supervision, an employee in this class is responsible for monitoring, analyzing, and ensuring compliance with all procurement laws, regulations, and policies across City departments. The employee serves as the City's primary procurement compliance specialist within the Purchasing Department, providing expertise in regulatory analysis, policy development, audit procedures, and compliance training. This position requires extensive knowledge of federal, state, and local procurement regulations, contract law, and ethical standards to ensure the City maintains the highest level of procurement integrity. The employee collaborates closely with Legal Department, Risk Management, and all City departments to investigate potential violations, develop corrective actions, and implement compliance improvements. Work requires considerable initiative, independent judgment, and the ability to navigate complex regulatory environments while ensuring transparency and fairness in all procurement activities. Work is reviewed through regular meetings, compliance reports, audit findings, and successful completion of regulatory objectives.

Regulatory Research and Analysis

The Procurement Compliance Analyst conducts extensive research, analysis, and interpretation of federal, state, and local procurement laws, regulations, and policy updates to ensure the City maintains current compliance standards. This involves continuously monitoring regulatory changes and emerging legal precedents that impact municipal procurement practices, while developing comprehensive regulatory summaries and impact analyses for management review to facilitate informed decision-making.

Policy Development and Implementation

In the area of policy development, the analyst develops, reviews, and updates procurement compliance policies and procedures to align with current regulations and creates detailed compliance standards and guidelines for all procurement activities. Working collaboratively with the Legal Department ensures policy accuracy and legal sufficiency, while the analyst implements new compliance requirements across all City departments and monitors their adoption to ensure consistent application throughout the organization.

Compliance Monitoring and Auditing

The position involves conducting comprehensive audits and reviews of procurement activities to ensure adherence to established guidelines, developing and implementing compliance monitoring protocols. The analyst reviews procurement transactions, contracts, and procedures for regulatory compliance, identifies

compliance gaps, and develops targeted corrective action plans to address deficiencies and strengthen procurement integrity.

Training and Education

Educational responsibilities include developing and delivering comprehensive training programs on procurement compliance policies and procedures, providing ongoing guidance and consultation to City staff on compliance requirements and best practices. The analyst creates training materials, user guides, and reference documentation for procurement compliance to ensure all personnel have access to current information and understand their responsibilities in maintaining compliance standards.

Investigation and Corrective Action

When compliance issues arise, the analyst investigates potential violations of procurement regulations and ethical standards through fact-finding interviews and documentation reviews during compliance investigations. This work includes developing recommendations for corrective actions and process improvements, while coordinating with the Legal Department and management on resolution of compliance issues to ensure appropriate remediation and prevention of future violations.

Contract Review and Development

The analyst collaborates closely with the Legal Department to develop contracts, agreements, and procurement documents to ensure compliance with legal and ethical standards, assists in developing contract templates and standard terms that meet regulatory requirements, and analyzes contract terms for compliance with procurement regulations and City policies. Additionally, the position provides compliance guidance during contract negotiations and administration to ensure all agreements meet established standards and protect the City's interests.

Bid and Proposal Oversight

Oversight responsibilities include monitoring bid and proposal processes to ensure fairness, transparency, and regulatory compliance, reviewing solicitation documents for compliance with procurement regulations, and collaborating on vendor selection processes to ensure adherence to established criteria and procedures. The analyst also aids in investigating bid protests and compliance complaints related to procurement activities to maintain the integrity of the competitive bidding process.

Documentation and Reporting

The position requires maintaining comprehensive documentation of all compliance activities, investigations, and corrective actions, preparing detailed compliance reports for management, and developing and maintaining compliance databases and tracking systems. The analyst creates audit trails and documentation standards for procurement activities to ensure transparency and accountability in all compliance-related work.

Process Improvement and Innovation

The analyst identifies opportunities to enhance procurement compliance through process improvements and technology solutions, recommends modifications to policies and procedures to improve efficiency while maintaining compliance, and develops innovative approaches to compliance monitoring and enforcement.

This forward-thinking approach ensures the City's procurement compliance program continues to evolve and improve in effectiveness and efficiency.

The position also performs related work as required to support the overall mission of maintaining procurement compliance and integrity within the City of Tampa.

Mostly sedentary, indoors, requires extended use of computer, typing and viewing monitor. Occasional travel to City facilities, vendor sites, and training locations may be required. Ability to lift materials up to 25 pounds occasionally.

Graduation from an accredited college or university with a bachelor's degree in business administration, public administration, law, finance, supply chain management, or a closely related field and two (2) years of experience in procurement compliance, government auditing, contract administration, or related field with demonstrated experience in regulatory analysis and compliance monitoring.

-OR-

An equivalent combination of education (not less than possession of a high school diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.

Possession of a valid Florida driver's license.

Employees may be required to work rotating shifts, including nights, weekends, holidays, and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.