State Attorney's Office, 10th Circuit- Fiscal Administrator I

Requisition No: 885709 

Agency: Justice Administrative Commission

Working Title: STATE ATTORNEY'S OFFICE, 10TH CIRCUIT- FISCAL ADMINISTRATOR I - 21009071

 Pay Plan: State Attorneys JAC

Position Number: 21009071 

Salary:  Commensurate w/ Qualifications 

Posting Closing Date: 04/15/2027 

Total Compensation Estimator Tool

 

OFFICE OF THE STATE ATTORNEY

10TH JUDICIAL CIRCUIT

STATE ATTORNEY BRIAN HAAS

SERVING POLK, HIGHLANDS, AND HARDEE COUNTIES

 

JOB ANNOUNCEMENT

 

JOB TITLE:              FISCAL ADMINISTRATOR I                    

DEPARTMENT:      FISCAL                                             

CLOSING DATE: UNTIL FILLED

CLASS CODE:        6211                                                  

WORK SCHEDULE: M-F 8AM-5PM

PAY GRADE:                       46                                                       

JOB LOCATION: BARTOW

SALARY: COMMENSURATE WITH EXPERIENCE   

FLSA STATUS: INCLUDED

EEO CODE:              06                                                       

RETIREMENT: REGULAR

POSTING DATE:    10/14/2026

 

GENERAL DESCRIPTION

This position is responsible for providing budget management support, procurement management, and administrative support to the Fiscal Director.  The person chosen for this position will be responsible for monitoring and analyzing accounting ledgers and operating budgets; preparing accounting reports, statement and tabulations; balancing and reconciling assigned accounts; performing advanced administrative functions; assists with general accounting tasks; and must exercise complete discretion with any and all information deemed to be sensitive and/or confidential. 

 

JOB DUTIES

NOTE:  The following duties are illustrative and not exhaustive.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

 

• Assists the Fiscal Director with Fiscal Department responsibilities/special projects;
• Responsible for multiple state and county accounts ensuring these accounts are reviewed and paid as required; completes required documentation and requests checks as needed; Process purchase requisitions, authorizations and purchase orders;
• Audits state and county invoices for processing and payment, processes revenue deposits, reconciles reports and monitors contracts;
• Maintain records and archival system
• Process fiscal statements and reports
• Assist with travel arrangements and payments as needed
• Responsible for procurement of office supplies, equipment and furniture
• Process purchasing card charges in both county and state systems; Reconciles expenditures and receipts
• Communicates with various vendors and processes orders as needed; researches requested orders to obtain best pricing;
• Reviews and processes approved travel reimbursements;
• Performs state and county inventories; audits inventory and equipment as applicable; enters all inventory into internal tracking system (BOMS);
• Provides customer service to internal and external customers;
• Provides administrative support and clerical duties such as data entry of financial information; answers departmental telephones; maintains office supplies; processes mail; retrieves requested orders and delivers to appropriate locations; faxing or photocopying as required and applicable;
• Delivers reports to Board of County Commission and picks up documents as needed;
• This role requires regular use of the following programs/systems: BOMS, STAC, PolkOne, OnBase, Works, FLAIR, and STMS.  In addition, this role requires use of Microsoft office (excel, word, teams);
• Assists State and County auditors when necessary
• Attends meetings and trainings as applicable;
• Other duties as assigned.

KNOWLEDGE, ABILITY AND SKILLS

Knowledge of the organization and function of the criminal justice system; knowledge of any state and/or county purchasing systems (preferred); proficiency in Microsoft 365 and other various applications.

 

The person chosen for this position must also possess the ability to:

 

• Conduct matters with integrity, discretion and confidentiality;
• Knowledge of basic accounting principles, procedures and terminology;
• Knowledge of budget preparation, monitoring, and expenditure control;
• Skilled in reviewing, processing, and reconciling financial records and transactions;
• Skilled in using Microsoft Office, spreadsheets, financial systems, and related computer applications;
• Ability to analyze financial information, identify discrepancies, and maintain accurate records;
• Ability to prepare clear and accurate financial reports, correspondence, and documentation;
• Ability to communicate effectively and establish positive working relationships with employees, vendors, and other agencies; Display exemplary listening and comprehension skills
• Dependable and routine in-office attendance; Perform job duties timely and efficiently in a high-energy/fast paced working environment;
• Ability to focus and pay attention to detail; perform quality work within deadlines;
• Take direction and follow instructions implicitly; Correctly prioritize and complete multiple tasks simultaneously;
• Travel as required;
• Lift heavy packages up to 40 lbs. to a height of three (3) to four (4) feet for the purpose of moving, transporting and/or delivering them to their required location as required.

MINIMUM QUALIFICATIONS

• High school diploma or equivalency and two (2) years of bookkeeping, clerical or accounting experience or an equivalent combination of training and experience.
• Bachelor’s degree preferred and may be substituted for the required experience on a year-for-year basis.
• Have and maintain a valid Driver’s License.

 

PHYSICAL REQUIREMENTS

• While performing the duties of this job, the employee is regularly required to sit, stand, talk, hear, and use hands and fingers to maintain files, supplies, and documents.  The employee is frequently required to stand and walk.  The employee is occasionally required to stoop, kneel, or crouch.  The employee must occasionally lift and/or move up to 40 lbs.;
• Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust to focus;
• The noise level in the work environment is usually moderate;
• Applicant must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated above.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 

BENEFITS

Benefits include, but are not limited to, health, dental, vision, life, paid annual and sick leave, paid state holidays, and a State retirement package.  State employees are required to participate in the State of Florida Direct Deposit Program and contribute 3% of monthly gross (pre-tax) to the Florida Retirement System.

 

POLICIES

The State Attorney's Office has a harassment-free workplace policy and professional conduct requirement.  Employees must practice safe workplace procedures and follow policies and procedures regarding confidentiality and honesty.  Employees must maintain satisfactory work attendance and job performance level.

 

Applicants considered for employment will be required to pass a comprehensive background check including fingerprinting.  We hire only U.S. Citizens and those lawfully authorized to work in the U.S.  The State Attorney's Office, through the Justice Administrative Commission, participates in the U.S. Government's Employment Eligibility Verification Program (E-Verify). E-Verify is a program that electronically confirms an employee's eligibility to work in the United States after completion of the Employment Eligibility Verification Form (I-9).

 

HOW TO APPLY

Interested applicants may complete and submit their application through the Florida Department of Management Services, People First career service center.  For more information about the position, please contact:

 

Nicki Offermann

Personnel Director

State Attorney’s Office

255 North Broadway

Bartow, FL 33830

Telephone: (863) 534-4898

                                                 

If you need an accommodation in order to participate in the application/selection process, please notify this office in advance.

 

We are an equal opportunity employer.  We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability.

 

This position is open to internal and external applicants.  We reserve the right to consider State Attorney’s Office employees for promotion or transfer prior to contacting persons not employed by the State Attorney’s Office.

 

All offers of employment will be conditioned upon a satisfactory criminal history background check.

 

 

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

 

 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.