About the role
The Temporary Administrative Specialist-Allergy Immunology will work approximately 12 hours weekly with responsibilities focused on Division Chief calendar and travel coordination, fiscal administration, administrative correspondence, and general divisional support.
This position is located in St. Petersburg.
This position will require a Level II Background check.
35% – Division Chief Administrative and Travel Support (4.2 Hours Weekly)
• Coordinate travel arrangements for the Division Chief, including flights, lodging, transportation, itineraries, and related documentation.
• Manage the Division Chief's calendar, appointments, and meeting requests.
• Assist with administrative correspondence and scheduling related to the Division Chief's professional activities.
• Fiscal administration including reimbursements and travel requests for the division’s staff and faculty
35% – Administrative Communications and Correspondence (4.2 Hours Weekly)
• Monitor and respond to routine divisional emails and inquiries.
• Draft and distribute correspondence, announcements, and administrative communications.
• Facilitate communication among faculty, staff, and departmental offices.
20% – Meeting Coordination and General Administrative Support (1.8 Hours Weekly)
• Coordinate divisional meetings, including calendar invitations, agendas, and meeting materials.
• Assist with logistical arrangements for divisional events and visiting guests.
• Maintain administrative records, documents, and shared files.
• Perform other related administrative duties as assigned within the established part-time schedule.
5% – QGenda (0.6 Hours Weekly)
• Maintain and update clinical faculty schedules in USF QGenda
5% – Other duties as assigned (0.6 Hours Weekly)
• Fiscal and grant administration
• Travel requests and reimbursements for Division Chief, staff and faculty
Minimum Qualifications:
• This position requires a high school diploma or equivalent, with at least four years of experience
in an office or administrative support position. Appropriate college coursework or
vocational/technical training may substitute at an equivalent rate for the required experience.
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration
required for the position of employment as established by the public employer and indicated in the
advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference. Learn more at www.usf.edu.